Visa Checklist Guide

  • Please refer to the Country Guides for full requirements for each country
  • Guide Only
  • Remember that additional documentation may be required 
Application Form Ο Number of copies required / Must form be printed or submitted online /  Are all pages completed as required (block letters, ink colour) / Is it completed in full and signed?
Interview Ο Is a personal interview required? Do only first time applicants require an interview? Does an appointment have to be made? How well in advance? Must Biometrics be submitted?
Passport Ο Are there sufficient blank pages? Does the passport have to be valid for a certain period after intended stay? It is a South African requirement that a passport be valid at least 6 months after return.
Photos Ο How many are required? Check whether digital photos are required / accepted. Special sizes / requirements. Must the photo be glued / stapled onto the application form or not?
Letter from Travel Agent Ο Does your letter state full itinerary, flights, dates of departure and arrival?
Bank Letter Ο Is one required? Does it have to state anything specific?
Sufficient Funds Ο

Is proof of sufficient funds required? What documents are accepted as proof?  What is daily allowance required? 

Health Requirements Ο Are you travelling through a yellow fever / malaria risk area? Are vaccinations required? Are there other health requirements? 
Photocopies Ο Do you have photocopies of all documentation? It's always a good idea to keep photocopies of all documentation in a safe place in case anything gets mislaid.
Invitation Letter Ο Have you included business invitation / invitation to sporting event / trade fair? Family invitation / invitation from friend? Have you checked exactly which (if any) invitation is required?
Self Employment Ο If self-employed, what documents do you need submit?  
Travel Insurance Ο Do you have correct travel insurance required and correct amount?
Business Ο Do you have official letters from company in South Africa and company travelling to? What extra documentation is required for business travel by relevant country?
Fees Ο Fees change on a regular basis. Have you checked on the day of payment? What are the deposit requirements? Is only cash required? Only electronic deposits?
Receipts Ο Some consulates do not give receipts. Have you made a note of your clients' passport number and date of birth? Are they in a safe place? Does your messenger need them when collecting the visaed passport?
Processing Time  Ο Have you checked how long the processing time is?
Collections / Delivery Ο Have you checked the times the consulates are open for submissions and collections? Consulates are closed on some of their country’s national holidays.
Minors Ο Have you checked the relevant conditions / documentation / requirements for minors travelling alone? Are letters required by the parents? Check our handy guide here for the new immigration regulations for children.  
Group Visas  Ο Remember to book groups well in advance. Have you made a copy of the visa on receipt from the consulate?
Schengen Visas Ο Have you checked all the requirements thoroughly as many of the Schengen countries have additional requirements. Remember to apply to the country that your client is staying in the longest. For an equal number of days in each, apply to the country your client enters first. 
Accommodations Ο Do you have all the proof of accommodation & confirmation of your booking, and a copy of the confirmation?
Other Ο Consulates often have their own special requests. Have you checked the visa requirements thoroughly?